|Vickie Del Bello||Director, Employee Relations and Benefits|
Enrollment in Benefits
New eligible full-time employees may sign up for dental, optional term life, accidental death and dismemberment, dependent term life, short-term disability and TexFlex during their first 31 days of employment without providing proof of good health. Likewise, a newly eligible full-time employee may sign up for health during the first 60 days of employment without providing proof of good health. After the employee’s initial periods of eligibility (30 or 60 days), proof of good health or Evidence of Insurability (EOI) may be required to 1) enroll in, 2) add dependents to, or 3) increase some insurance coverage. Evidence of Insurability means that you must provide evidence of good health in order to be considered for coverage. The EOI Application must be completed in its entirety, signed, dated, and returned at no expense to Minnesota Life Insurance. You and any dependent applying for coverage are required to answer the medical questions (which may include providing medical records and a physical exam). The information you provide on an EOI Application and any additional information requested and received is subject to review and approval by Minnesota Life Medical Underwriting. You may be requested to provide additional information. Coverage will either be approved or denied based on the information you provide.
Employees may be able to add or change certain insurance coverages without providing EOI when qualifying life events occur such as the birth of a child, marriage, divorce, job changes by the employee or spouse. Generally when a qualifying life event occurs, the employee has 31 days from the date of the event to enroll in or make changes to benefits. Contact the Benefits Office for help with these changes.
After initial enrollment, changes and additions to insurance without a qualifying life event may only be made in the summer during open enrollment. Dates of open enrollment are announced by the State in the late spring. Most changes in enrollment are effective September 1 of the succeeding fiscal year.
Medical/Health insurance coverage is available through the Employees Retirement System of Texas (ERS). The HealthSelect of Texas plan is a point-of-service plan offered to state and higher education employees. HealthSelect is currently administered through United Healthcare, but will be changing to Blue Cross Blue Shield. effective 09/01/2017. San Jacinto College and/or the State of Texas pays the employee portion of the premium and one-half of dependent coverage, if elected. Medical coverage for health, prescription, vision, and basic life coverage begins the first of the month following the 60th day of employment. Additional coverage options (Dental, Life Insurance and Disability Insurance) can be effective on the employee’s first day of employment. Some exceptions apply.
Children's Health Insurance Program - CHIP (Formerly SKIP)
State Employees can now apply for the Children’s Health Insurance Program (CHIP) or Children’s Medicaid. Both programs let employees pay reduced premiums for their children 18 or younger.
ERS does not manage enrollment or eligibility for Medicaid or CHIP. The Texas Health and Human Services Commission (HHSC) will contact participants about applying for CHIP or Children’s Medicaid. If you have questions, call HHSC toll-free at (877) 543-7669 or visit www.chipmedicaid.org.
Prescription Drug Coverage
The medical plan covers prescription medications using a prescription drug card. New prescriptions may be obtained through a participating pharmacy or through the mail order service. Prescription coverage is managed by Optum Rx. The Optum Rx website has resources including cost comparisons, mail order enrollment, and preferred drug listings.
One annual eye exam per year is covered under the medical plan. Additionally, discount benefits on glasses and contacts are available through certain discount providers, or employee paid coverage through the State of Texas Vision plan.
Life, Accidental Death, and Disability Insurance
- The State provides each eligible full-time employee covered by medical insurance with $5,000 basic life insurance. In addition, the college provides each full-time employee life insurance at twice the annual budgeted salary, rounded to the nearest $1,000, up to a maximum of $400,000 and an Accidental Death and Dismemberment policy at a like amount.
- Long-term disability insurance is purchased by the college for each eligible full-time employee that provides up to 60% of regular insured salary up to $10,000 monthly, to age 65 for qualified disabilities after 180 days of continuous disability and exhaustion of sick leave.
- Employees may purchase additional life insurance, accidental death and dismemberment insurance, short-term disability insurance, dependent term life insurance at their own expense. See discussion below on optional coverages.
San Jacinto College pays for eligible full-time employees dental coverage, if elected and one-half of the premiums for dependent dental coverage. There are two plans available, The State of Texas Dental Choice, a PPO dental plan and HumanaDental DMO, a dental maintenance organization.
Optional Employee Paid Insurance Coverage
- Supplemental term life insurance in multiples of three or four times annual salary ($400,000 maximum total of all life). Employees desiring this coverage must get approval through the life EOI process. Remember, SJC Pays for two times the annual salary for full-time employees.
- Dependent term life insurance of $5,000 (doubles in event of accidental death).
- Accidental death and dismemberment coverage for individual or family.
- Short-term disability coverage; provides up to 66% of regular insured monthly salary up to $10,000 for up to five months for qualified disabilities after 30 days of continuous disability and exhaustion of available leave.
- Supplemental Cancer and critical illness insurance is available through third party providers. (AFLAC or Colonial)
- Additional Vision Insurance may be obtained through Spectera.
Flexible Spending Accounts
Tax sheltered reimbursement accounts can be established for eligible out-of-pocket medical/dental or dependent care expenses. For more information, contact the Benefits Office or the TexFlex website.
Social Security and Medicare Tax
While San Jacinto College does not participate in the federal Social Security program, employees hired after 1986 are required by law to pay the Medicare Tax of 1.45%, which is matched by the College. For more information, contact the Benefits Office or The Social Security Administration.
Voluntary Retirement Savings Plans – 403(b) Tax Sheltered Accounts (TSA’s) and/or a 457 Deferred Compensation Plan are available using mutual funds and/or annuities. Please refer to the Authorized Retirement Provider list, located in the Benefit forms section, for available retirement vendors.
State required retirement plans for eligible full-time employees in lieu of Social Security are the Teacher Retirement System of Texas (TRS) available to all classes of employees and the Optional Retirement Program (ORP), available to faculty and certain administrators as an alternative to TRS. Both of these retirement programs receive pre-tax employee contributions in addition to the state’s contributions.
Employee Assistance Program (EAP)
A program provided to all full time employees that offers a variety of confidential services, including assessment and short- term counseling, legal and financial advice, identity theft services, crisis management, and assistance with work/life /family challenges. Members of the employee’s household are also able to use the services provided by the EAP.
Information is available in the Benefits Office or by visiting the UTEAP at www.uteap.org.
Paid Leave Benefits
- Monthly sick leave accrual of eight(8) hours for full-time benefit-eligible employees, may accumulate up to 1,280 hours.
- Monthly vacation accrual for eligible employees, starting at 6.67 hours per month.
- Twenty four(24) hours of sick leave may be used per year for personal business.
- Up to 21 paid holidays for staff per fiscal year.
- Sick leave bank and more.
Links to External Information
Vacation and Sick Leave
Eligible Full-time employees earn paid vacation time as follows:
|YEARS||HOURS Per YEAR|
|1 - 8||80|
|9 - 15||120|
|16 - 24||160|
Full-time employees receive paid sick leave at a rate of eight(8) hours per month. Twenty four (24) hours per year of your sick leave may be used for personal business.
**Note to 12-month employees - No vacation time should be scheduled from August 4th through September 1st due to the college's fall registration guidelines. Any campus employee with a vacation scheduling conflict should discuss it with their leader.
|Date(s)||Holiday(s) or Break(s)||No. of Days|
|September 3, 2018||Labor Day||1|
|November 21 - 25, 2018||Thanksgiving||3|
|December 21, 2018 - January 1, 2019||Winter Break||8|
|January 21, 2019||Martin Luther King, Jr. Day||1|
|March 11 - 17, 2019||Spring Break||5|
|April 19 - April 21, 2019||Spring Holidays||1|
|May 27, 2019||Memorial Day||1|
|July 4, 2019||Independence Day||1|